10 Most Important Tips for Successful Project Management
- Project Management
- March 1, 2019
The journey of managing a project looks very seamless. All you need to do is set a deadline, fix a budget, assign the right people and project will be ready to deliver.
However, the reality is different. There are surprises, challenges and roadblocks. What this demand is perseverance and skill to handle it all.
Successful Project management journey is rarely seamless. The project managers aren’t sure about their expectations from the project. They miss the deadlines. And there are several challenges that become barriers to the success of the project.
To ensure successful project management, project managers need to know every aspect of the project, make effective and result-driven plans, manage the workflow, track progress and evaluate the entire thing.
There is no single idea or method that can help a project gain success. In this article, we have curated the most important tips to ensure project management success.
1. Gather every detail of the project before you begin
It is important for a project to have a solid foundation. For this, ensure that you have every single detail about the project, including interests and expectations of the key stakeholders, interim milestones, deadlines for every part of the project and required budget, and roles and responsibilities of every team member.
Maintain a worksheet for every detail and inform your team members about the deadlines and budget so that things remain aligned with the project. Let them know the expectations and functionalities required in the project. You have to also take care of certain data privacy and compliance regulations while building the project. With this step, you will have set the plan for the entire project.
Here, documentation plays a key role to manage the project. You should use some tools which can help you to prepare the documentation in minimum time.
2. Assemble an effective team for the project
The team members for distinct projects can vary depending on the skills and experience required to perform certain types of tasks. After gathering every detail and making the plan, find the right team members for the project and share your plan with them.
The number of team members depends on the project’s complexity. They work on individual parts of the project, but their eventual goal is the same. This goal is achieved through several divisions of skills.
For example, Amazon believes that the number of team members shouldn’t be more than 10. They divide the project into a pizza and assign some team members to every slice. It helps the company to gain maximum efficiency and reduce costs.
3. Determine team members and their responsibilities
Since several people will be working on a single project, there are chances of deadlines getting breached during the course of the project development. Hence, it is important to avoid confusion by making it clear who is responsible for what? For this, you can go for an online task management program. Every team member should know what is expected from them as their contributions to the project space.
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4. Have a communication plan
You have to make a communication plan and stick to it throughout the project. Always keep the communication lines open for every team member and get in touch with them consistently. It will help you ensure that all of them have the required data and information to make further decisions.
Even if you are away from the team, opt for regular calls to know their concerns. All of them need to be on the same page, so having an effective communication plan is necessary. Also, remember to give them room to work so that they don’t feel pressurized.
Suggested Read: Best Collaboration Tools to Effectively Manage a Remote Team
5. Ensure project stays on track
As a project manager, you have to set expectations and milestones for every phase of the project and check frequently on them. The advantage of setting short-term goals is that you will be able to find the problems with each stage and troubleshoot them before they impact other parts. This is not possible when you have set long-term goals.
This way, the team members will have a clear idea about the project and will help in avoiding the circumstances that can derail the project.
6. Act as a leader and mentor
To manage the project effectively, you will need to be more than just a manager and motivate your team members as a good leader and mentor. This will encourage the team to share their inputs with you and work passionately. They will feel motivated and follow you up for every task. Being a leader and mentor will not only create a healthy work environment but lead to a successful project.
7. Reward the team members
Motivation leads to high quality of work. So, whenever a milestone is achieved in the project, reward your team members. This will motivate them and drive encouragement to reach the next milestone with the same or higher quality of work. Even small celebrations like going for snacks and coffee can be motivating.
8. Keep yourself ready for risks
During a project, your team members might run into a risk which they find it difficult to avoid or solve. If you communicate well with them, you will be able to know the risks on time and use your experience to get over them.
As a project manager, such risks will mostly be your responsibility, so always be ready and control them before they start controlling you.
9. Test your project before delivery
Before you deliver the project to the client, test every part of it and make sure that the final project is working as expected and meeting all the demands. Indulge yourself in the parts of project to ensure everything works fine and as intended.
Your mission will remain incomplete if the project is failing to meet the requirements of customers.
10. Project evaluation
There are a lot of things that can be learnt from a project. There are new challenges, new risks and new opportunities which can be analyzed during and after the completion of the project. Find what worked for you and what not, which strategies didn’t go well and what made the project difficult to manage.
With proper analysis, you can learn a lot and make informed and better decisions in next projects.
These were some of the most important tips that can help you achieve success in your future projects. If you are a project manager, then try to implement the aforementioned steps and believe me managing a project won’t be a cumbersome task anymore.